June 29, 2017

Farmers Market Working Group

 Sub-committee 3 – Farmers market Working Group

Members Richard Powell (Glendale Trust) Anthony Hovey (Skye Veg), Ian Maclean, Robert Panic, Donald Murdie, Sue Murdie and Elgar Finlay

This sub-committee has been set up under the terms of the Glendale Trust Articles of Association, paragraph 16.

Background

The Glendale Trust is seeking to undertake a feasibility study into the provision of a high-end farmers market and outdoor facility area which will be based at the Glendale Community Hall. It is anticipated that this facility will support the agricultural and rural development of the area. The aim is to support local producers in providing a location from which they can market their produce. It is anticipated that the facility could have added benefits to the Glendale Hall as it would provide additional revenue streams and hiring opportunities for outdoor events.

Purpose

The purpose of this sub-committee is to establish a working relationship with local producers into the provision of a high-end farmers market and outdoor facility area which will be based at the Glendale Community Hall. Through community consultation and stakeholder engagement the results of the feasibility study will allow the community to have a professional and sound foundation on which to develop ideas for the sustainable use and management of such a facility.

The scope of the feasibility study is:

a. to capture and document the community and stakeholder requirements for a high-end farmers market and outdoor facility area based at the Glendale Community Hall;

b. to produce an initial, outline proposal for the design and operation of a high-end farmers market and outdoor facility area based at the Glendale Community Hall

c. to identify potential funding sources for all stages required to progress from the outline proposal to a completed, operational facility

d. to present the requirements and outline proposal to the Glendale Trust Board and to an open community meeting.

 

In capturing community requirements account must be taken of:

a. requirements of direct benefit to some or all of the community, for example use for social events and impact on local producers.

b. requirements of indirect benefit to some or all of the community, for example facilities which might encourage tourists and therefore bring more income to Glendale.

c. all of the following potential beneficial aspects of community ownership and management of the facility:

  • Financial benefits
  • Social benefits
  • Environmental benefits
  • Employment benefits
  • Community sustainability benefits

d. the views of all of the following stakeholders:

  • The Local Development Officer
  • The Glendale Trust
  • The Glendale Community Council
  • The Glendale Community Hall Association
  • The Glendale Estate
  • Local producers including those who may supply the facility
  • Other local businesses, including Glendale Post Office & Shop
  • Tourist businesses covering NW Skye
  • Council planning officers
  • Food hygiene professionals
  • As many local residents as possible, covering male & female, a wide age range and both ‘locals’ and ‘incomers’.

The initial design and operation proposal should:

a. address as many of the requirements as possible

b. provide for optimal, sustainable commercial benefit to the community

c. outline the work and costs associated with delivering the facility

d. include a proposal on best operational practice

e. identify potential funding sources for taking the proposal further

 

Composition

The sub-committee will (initially) comprise of the following:

  1. One or more Glendale Trust Directors; one of whom will chair the sub-committee;
  2. One or more members of the Glendale Trust representing the potential users of a farmers market facility;
  3. One or more members of the Glendale Trust with an appropriate back ground in farmers market or local production;
  4. The Glendale Local Development Officer
  5. Other members, as determined from time to time by the sub-committee chair.
  6. Delegated powers

The following powers, held by The Glendale Trust under paragraph 4 of the Memorandum of Association, are delegated to this sub-committee subject to the conditions noted. In all cases these powers, as delegated to the sub-committee, refer specifically to the activities involved in investigating, defining and, where feasible, putting in place a Glendale Farmers Market Facility, and are subject in each case to approval from the Glendale Trust Board of Directors for any financial expenditure.

(f) to improve, manage, develop, or otherwise deal with, all or any part of the property and rights of the company.

(k) to engage such consultants and advisor’s as are considered appropriate from time to time.

(l) to liaise with other voluntary sector bodies, local authorities, UK or Scottish government departments and agencies, and other bodies, all with a view to furthering the company’s objectives.

(m) to enter into any arrangement with any organisation, government or authority which may be advantageous for the company’s purposes, and to enter into any arrangement for co-operation or mutual assistance with any charitable body.

Rules of procedure

The sub-committee will be expected to convene monthly. However, such meetings may happen as often or as and when required.

To achieve its purpose members of the sub-committee will be called upon to make decisions in order to solve problems. Decision making and problem solving are ongoing processes of evaluating situations or problems, considering alternatives, making choices, and following them up with the necessary actions.

The sub-committee will:

  • represent the interest and views of stakeholders which have vested interests in the development of a Glendale Farmers Market Fascility.
  • report to the Glendale Trust Board at each board meeting, informing the Board on progress and advising on any actions the Board needs to take to address risks or issues.
  • have an ongoing role in ensuring that all parties are fully engaged in all stages of the process.
  • maintain and strengthen communication lines with all parties involved.
  • share what individual information, knowledge and expertise they possess on the project.
  • encourage community input and support.
  • regularly seek community feedback on the proposals through ongoing consultation, communication and involvement.